TOT Advisory Committee Toolkit

Organizational Plan

Read the NTCA Organizational Plan.

NTCA Organizational Chart

The NTCA is comprised of full-time staff whose responsibilities include leading the organization’s destination stewardship and management efforts and advocating for solutions to regional challenges including the availability of workforce housing, expanded transportation options and tourism mitigation efforts.

NTCA committees rely on effectively working together to set themselves up for success. These are the shared values among our committee members:

• Commitment: You are committed to serving the best interests of the organization and the community the organization serves.  
• Teamwork: Work together as a team/committee to achieve results.  
• Advocacy: Be an advocate for NTCA and our projects and programs.  
• Engage, co-create, and solicit ideas from the community: We ask that you are fully engaged during our meeting times and are open and encourage co-creation. We also ask that you share our grant program and solicit ideas from the community. 

As NTCA committee members, you are required to know and act accordingly with:  

• The Brown Act
  • The Brown Act is California State Law and requires government business to be conducted at open and public meetings, except in certain limited situations, and frames requirements for public meetings. Please watch one of these two videos to learn more about the Brown Act and how you must comply. 
    • Know Your Rights: The Brown Act and Open Meeting Rights
    • Ralph M. Brown Act Overview
    • Please note that these are resources for you to learn more about the Brown Act and not branded specifically to North Lake Tahoe.
• Conflict of Interest
  • As a committee member, you are required to disclose any conflict of interest. Please read through the conflict of interest document carefully and watch the video to learn more about conflict of interest.
• Guiding Documents
  • Commmitte members should familiarize themselves with the guiding documents found here.

Please take responsibility for the energy you bring to the conversation by following these ground rules:

• Respect Each Other 
  • Listening is important 
  • One person speaks at a time 
  • No interrupting 

• Respect the Group 
  • Every idea is worthy 
  • Make your points succinctly 
  • Everyone has an equal right to talk 

• It’s OK to Disagree – Agreeably 
  • Challenge ideas, not people 
  • No “zingers” or cheap shots 
  • Disagreement is an opportunity to learn 

• Keep the Conversation Constructive 
  • Explain your reasoning 
  • Keep an open mind 
  • Avoid passing judgment 

Monthly Time Commitment:

We recognize that your time is valuable, and we thank you in advance for your commitment. Typically, as a committee member, you are asked to attend one meeting on the third Thursday of each month from 4:00-6:00 p.m.

Annual Grant Cycle Time Commitment:

During the Annual Grant Cycle, we will ask for more time each month. Please review the timeline for the 2024-2025 Annual Grant Cycle to understand the committee’s involvement and note the additional time commitments below.

Additional Time Commitments During the Annual Grant Cycle:  

Reviewing applications
September 23-October 3
Once applications are submitted, you’ll have ten days to read through them and ask questions to applicants via Submittable. This will likely take you between 3-5 hours total.

Attending applicant presentations
October 10
Depending on the number of applications, their eligibility and the application routing, this is typically a three-hour commitment during this day.

Scoring applications
October 14-25
During this time, you’ll score applications. Depending on the number of applications, this will typically take between 4-6 hours.

As a committee member, you will be reviewing Annual Grant Cycle applications.

What type of projects will I be reviewing?

TOT Advisory Committee-specific priorities include projects that fall into the following categories:

• Workforce housing
• Transportation (service, shuttles, pedestrian infrastructure, reducing traffic, trails, capital projects in RTP, climate resiliency)
• Trash/litter in public places/streets
• Wayfinding signage
• Public spaces and cultural centers (museums, etc.)
• Maintenance of beaches, parks, trails and recreation areas

In which jurisdiction do the projects/programs need to be located?

• Answers to many questions about the TOT Advisory Committee can be found here.
• Answers to commonly asked questions about Submittable can be found here.
• View the TOT orientation guide here.

For additional information or assistance, please contact Tara Hetz at  [email protected] or the NTCA team at  [email protected].